How to write emails in English

peacetech.net

Salutation

• Dear Sir or Madam
• To Whom it may concern
• Dear All
• Dear John
• Dear Mr. Smith
• Hi John
• Good Morning Mr. (last name)
• Hello Ms. (last name)
• Dear Ms. (last name)
• Mr. (last name) A very good morning!
• Hey! (first name)

Opening

• I am writing to you with reference to your letter dated…
• With regard to our phone call…
• Concerning our phone call yesterday/this morning…
• In response to your email…
• Considering your quote
• I hope you had a great start to the week
• I trust you're doing fine
• I hope you're all fun and frolic
• I hope this email finds you well

Suggestions

• I would like to offer you…
• We would like to interest you in…
• Who hereby sends you our quote…
• We would like to let our most competitive offer…
• We must suggest a change of venue…
• We will have to ask you to postpone our appointment…
• I am reaching out about...
• This is to follow up from...
• As discussed in the foregoing discussion...

Asking for information

• Please inform me as to…
• Can you give me an update…
• Let me have your most competitive quote…
• Please help me understand…
• Can we ask you…
• What is the latest development in…
• I'm getting back to you about...

Disagreeing

• I am afraid, we can not agree…
• Unfortunately, we will have to pass up on your offer,
• We are sorry to inform you…
• We are sad to say that we can not participate…
• Sadly, our company is not able to comply…

Closing

• Looking forward to hearing from you soon.
• I look forward to hearing from you soon
• Looking forward to a prompt response
• I'd appreciate your prompt attention to this matter
• Thanks in advance
• Appreciate your (help, feedback, input)
• Please advise, as necessary.

Signature

• Cheers!
• Best regards
• Yours truly
• Best Wishes,
• Best 
• Yours Sincerely,
• Have a pleasant day ahead
• Best,
• Sending you positive vibes,

Example

Subject - Leave Application - Nia

Dear Mr. Andi,

I hope you've had a great day so far.

I, hereby, would like to inform you that my elder brother is getting married on 23rd May. To participate in different ceremonies around the date, I request you to kindly grant me leave from May 20 to 24.

I look forward to receiving your approval soon.

Yours sincerely, Nia

pixabay.com

Note :

• Identify your goal.
• Before you write an email, ask yourself what you want the recipient to do after they've read it.
• Consider your audience. ...
• Keep it concise. ...
• Proofread your email. ...
• Use proper etiquette. ...
• Remember to follow up. ...
• Subject line. ...
• Salutation

~englishgate4u~

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